Your Dedicated Conveyancing Partner.
Professional transaction coordination for real estate brokerages that value clear communication, accountability and efficient progression from agreement to transfer.
ASMA Property Services L.L.C-FZ · Licensed by Meydan Free Zone · Trade Licence 2654339.01
The challenge
The operational reality for busy brokerage teams
A signed Form F is where an agent's commission is earned — and where the administrative risk begins.
Selling time lost to admin
Developer NOC counters, bank liability letters and trustee bookings consume hours that top agents should spend with clients.
Expiring documents
NOCs, liability letters and POAs each carry validity windows. When they fall out of sequence, completion dates slip and deposits are put at risk.
Fragmented communication
Buyer, seller, two agents, two banks and a developer — without one owner of the file, every party chases every other party.
Reputational exposure
Clients remember who was handling the paperwork when a transfer stalled. A delayed completion reflects on the agency, not the bank.
Services
What we take off your desk
Our team delivers the full conveyancing workload behind each sale — one service, one fixed fee, one named manager.
01
Conveyancing from Form F to title deed
From signed Agreement of Sale to transfer: document collection, sequencing, bookings and follow-up with every party.
02
Developer NOC coordination
Service-charge clearance, NOC application, attendance and chasing until the certificate is issued.
03
Mortgage-related coordination
Liability letters, buyer bank approvals and final offer letters, property blocking, settlement sequencing and release of clearance documents.
04
DLD trustee office transfer
Appointment booking, manager's cheque schedule, attendance at the trustee office and collection of the new title deed.
05
Power of Attorney support
Guidance on POA wording and attestation for overseas buyers and sellers, and representation at appointments where appointed.
06
Corporate buyers and sellers
Company documents, board resolutions and signatory authority prepared for DLD acceptance.
Onboarding
How a brokerage partnership starts
Four steps from first conversation to your first handed-over file.
- 1
Introduction call
A 30-minute call with a founder to understand your team, volumes, typical transaction types and reporting needs.
- 2
Partnership terms
We confirm the working arrangement in writing: named manager, SLA, reporting cadence, fee and invoicing.
- 3
Handover checklist
Your agents receive our one-page handover checklist: Contract F, title deed, both parties' passport / Emirates ID / visa, the SOA for off-plan or payment-plan units, the Unified Tenancy Contract if rented, and company documents where a company buys or sells. Documents come to us by WhatsApp or email; we review the case and issue the breakdown within one calendar day, then the agent opens two WhatsApp groups (buyer side; seller side) and introduces everyone — from there the conveyancer handles the rest.
- 4
First file and review
Your first instruction runs under the agreed SLA; we review together after completion and refine the process.
Service standards
Case management, reporting and escalation
Named case manager
Every instruction is owned by a named conveyancing manager who is your single point of contact from signed agreement to issued title deed.
Milestone updates
Progress is reported at each milestone — documents collected, NOC applied / received, bank letters, trustee appointment booked, transfer complete — in plain language you can forward to your client.
24-hour first response
Every new instruction and every query receives a substantive response within 24 hours on working days.
Escalation
If a file stalls, it escalates directly to a founder — Mariam or Suhail — who picks up the file personally until it moves.
Multilingual communication
Updates in English, Arabic, Russian, Dutch, French, Hindi or Italian to match your client.
Client evidence
What clients say about transfers handled by our founders.
Verbatim Google reviews. Where a brokerage is named, it is the agency through which the client was introduced. We do not publish case studies without the written consent of the parties involved.
“Recently completed on a villa purchase through Savills. As many know- buying in Dubai can be quite a stressful process but i wanted to take the time to write a review and express my gratitude to Savills conveyancer Suhail Ibrahim. He went above and beyond and im very grateful for his help in the process, without him i dont think we would of got to transfer! So thank you.”
“I had a fantastic experience working with Suhail as our conveyancer for our property transfer at DAMAC Hills. His extensive knowledge and professionalism are unmatched in the field of property conveyancing. Suhail expertly managed the process for both my father and me, demonstrating kindness and generosity throughout. While the agents involved were also commendable, it was Suhail's exceptional service that truly stood out. I highly recommend Suhail to anyone looking to sell or buy property in Dubai. His dedication and expertise make the process seamless and enjoyable. Thank you, Suhail!”
“I had the pleasure to deal with Suhail Ibrahim during my property sale and I must say that the experience was really professional and very humane. Suhail was always responsive, on top of things at all times, very reassuring and extremely customer-centric. He never forgot any detail and was always prepared and had me prepared at every step of the way. I am pleased to say that the process was quite smooth thanks to Suhail and his attention to details. I highly recommend him.”
Commercials
Fees and partnership options
Fixed conveyancing fee
AED 2,625 incl. VAT per property — buyer or seller side, cash or mortgage. Published on our website; no percentages, no hourly billing.
Volume partnership
For teams instructing us regularly we agree partnership terms in writing: a dedicated manager, reporting cadence, and invoicing arrangements. Terms are confirmed after an introduction call.
Government and third-party fees
DLD, trustee, developer NOC and bank charges are paid by the client at cost and itemised in advance using our estimator.
Partnership terms are subject to agreement and confirmed in writing before any instruction is accepted.
Corporate FAQs
Do you communicate with our clients directly?
As you prefer. Many partners ask us to update clients directly with the agent copied; others prefer updates to the agent only. The arrangement is agreed in the partnership terms.
Can updates carry our brokerage's branding?
Yes — progress updates can be prepared for your agents to forward under your own name.
Which transaction types do you handle?
Cash and mortgage transfers on both sides, off-plan resales through the developer, gifts between first-degree relatives, Power of Attorney transactions and company buyers or sellers.
Do you hold client funds?
No. We do not operate escrow or hold client money. Payments are made by manager's cheque or through the buyer's bank, and we coordinate timing.
Do you give legal advice?
We are a licensed corporate services and documents clearing provider, not a law firm. Where a matter requires legal advice we recommend you or your client instruct a UAE-licensed lawyer.
Company information
A licensed, founder-led firm.
- Legal entity
- ASMA Property Services L.L.C-FZ
- Licensing
- Licensed by Meydan Free Zone · Trade Licence 2654339.01
- Activities
- Licensed activities: Corporate Services Provider (CSP) · Documents Clearing Services
- VAT registration
- TRN 105585546200003 · View company documents
- Founders
- Mariam Ibrahim and Suhail Ibrahim · Meet the team
We are a corporate services and documents clearing provider. We do not hold client funds, act as a DLD registration trustee or provide regulated legal advice.
For developers & corporate clients